If you are a new patient, you are welcome to download and fill out these forms before your first dental appointment.

New Patient Registration Forms

Please take a moment to review our office policies.

OAK TREE DENTAL SCHEDULING POLICY

Your schedule is also very important to us. Our scheduling coordinators will work with your to find the right time for your lifestyle. If you would like to make an appointment, please contact our office by phone or email and we will be happy to assist you. Prompt emergency appointments are available for current and new patients. Our hours are Tuesday-Friday 9 am to 5 pm.  With some Saturday appointments available. We reserve our time in the schedule specifically for you. We ask if you are unable to keep an appointment, that you kindly provide us with at least 24 hours notice if possible. We ask for this advance notice so that we can offer this appointment to another patient who may be able to see us on this short notice. This is our office policy and we may implement a fee to your statement if this notice is not taken into consideration.

Office hours: Our office is open by appointments only Tuesday – Friday (9am-5pm)

All children under the age of 18 must be accompanied by a parent or legal guardian for the entire duration of treatment.

Appointments: Your appointment time is reserved exclusively for you.  We make every effort to be flexible with our schedule, but if you are more than 15 minutes late for your appointment, we may ask you to reschedule your appointment.

We request a 24 hour advanced notice if you are unable to keep your appointment. We realize that unexpected events can happen.  After your second missed appointment, a $25 fee will be assessed to your account if proper notice was not given. Saturday appointments are in high demand.  If you miss two Saturday appointments without notice, future Saturday appointments may not be offered.

Insurance Policy

Preferred Provider

We are a Preferred Provider for many of the most popular dental insurances.  We are also a Medicaid/CHIPS provider.  Not sure about your insurance benefits?  We would love to help you!  Give us a call today. 

Complimentary Insurance Billing

Our staff gladly processes insurance claims as a courtesy to you. Please bring your insurance information with you on your first visit. We are committed to being as thorough as possible in everything we do. With accurate insurance information, we can optimize your insurance benefit as much as possible to help pay for your dental care.  Dental insurance is intended to cover some, but not all of the cost of your dental care. Most plans include coinsurance provisions, a deductible, and certain other expenses which must be paid by the patient at the time of services. Reimbursement amounts are not, and never have been, a guideline for quality care.

We realize every person’s needs and resources are unique in many ways. It is our goal to provide you with enough information to make informed decisions about the future of your health. Having insurance to help pay for your dental care is definitely a blessing. Unfortunately, some people are led to believe that they can only do what their insurance will pay for or see who their insurance says they can see. Between our membership program, and our whole-health approach to comprehensive care, we want to work with you to overcome these insurance-dictated hurdles. This allows us to determine together what is best for you, not your insurance company. We can then use insurance to help pay what you need to enjoy a lifetime of good health.

Oak Tree Dental Financial Policies

We believe that decisions about your dental treatment should be made by you and 

your dentist, utilizing your insurance benefits to maximize and not dictate your 

oral health and well being.

Payment for dental services is due when checking in for your dental appointment. We accept cash, personal checks, debit cards and most major credit cards. We file dental insurance as a courtesy to our patients. Due to the intricacies of insurance plans, we can only ESTIMATE your cost of treatment and co-payments.  We, at no time, guarantee what your insurance covers.  As a courtesy, we will bill your insurance company for dental services and allow 30 days for them to render payment.  You are then responsible for any balance that your insurance company has not paid due to any reasons including: policy termination or changes in your policy.  The remaining balance is to be paid in full.  

We do not accept secondary insurance but we will gladly assist you in filing for reimbursement upon request.

MOST IMPORTANTLY, please keep us informed of any insurance changes such as policy name, insurance company address, or a change of employment so that we may best be able to determine your benefits.